Privacy Policy

TalScreener provides software and services that help organizations source, screen, evaluate, interview, rank, and manage job applicants, while enabling candidates to create profiles, upload resumes, attend AI-assisted interviews, complete assessments, and apply for jobs. The Platform may also provide communication tools, scheduling features, analytics, fraud prevention controls, and integrations with third-party systems used in talent acquisition and human resources operations.

This Privacy Policy does not govern third-party websites, services, or applications that are not owned or controlled by TalScreener, even if they are linked from or integrated with the Platform. Such third parties are subject to their own privacy notices and contractual obligations.

TalScreener may collect personal data directly from users, from employer customers, from publicly available sources where legally permitted, from integrated third-party systems, and automatically through use of the Platform.

TalScreener processes personal data under appropriate legal bases (such as consent, performance of contract, legitimate interests, or compliance with regulations) for the following scopes:

Where TalScreener wishes to use personal data for materially different purposes, supplemental notice and/or consent will be obtained where legally required.

TalScreener uses artificial intelligence, machine learning, rules-based models, natural language processing, and analytics to support recruitment-related workflows. These features may include resume screening, candidate-job matching, skill inference, interview transcription, interview summarization, behavioral or competency analysis, fraud detection, assessment scoring, and decision-support recommendations.

We conduct model validation, bias auditing, and security reviews to enhance accuracy, fairness, and safety. Employers are responsible for checking outputs and verifying that their deployment is compliant with regional anti-discrimination rules.

Where personal data is used to train, fine-tune, or improve machine learning models, TalScreener will do so only where it has an appropriate legal basis or contractual authorization, and may use de-identified, aggregated, or otherwise non-personal data for product development, benchmarking, security, and service optimization to the extent permitted by law.

We share personal data only with specified, vetted third parties under strict processing safeguards:

• Employer Customers & Hiring Managers: Recruiters and company users who setup vacancies and evaluate applicants.
• Vetted Subprocessors & Cloud Hosts: Core infrastructure systems including storage providers, SMS/email, and video engines.
• Integration Partners: External applicant tracking systems (ATS), HR systems, or calendar networks.
• Advisors & Legal Representatives: Auditors, compliance checkers, and legal firms protecting operations.
• Regulatory & Law Enforcement Bodies: Judicial or government endpoints demanding response for legal duties.
• Business Successors: Potential buyers or financing entities during corporate transitions, subject to confidentiality.

The Platform may integrate with or rely on third-party products and services, including cloud hosting providers, AI infrastructure providers, job boards, ATS systems, HR software, payment processors, identity verification services, communications vendors, analytics providers, CRM tools, and security providers. Personal data shared with such providers is governed by contracts, technical controls, and role allocations that may include controller-processor terms, service provider restrictions, confidentiality obligations, and security commitments.

Where users or customers activate optional integrations, TalScreener may exchange data with those integrations as directed by the applicable user or customer administrator. TalScreener is not responsible for the privacy, availability, accuracy, or security practices of third-party services outside its control, and users should review the privacy notices and contractual terms of those third parties.

TalScreener uses cookies and similar technologies, including SDKs, pixels, tags, log files, and local storage, to operate the Platform, remember preferences, authenticate sessions, secure accounts, analyze usage, improve performance, and support product functionality. These technologies may collect identifiers, browser and device data, session information, usage data, and preferences.

Cookies may be categorized as strictly necessary, functional, analytics, performance, or advertising-related depending on the deployment context. Where required by law, TalScreener will provide cookie banners, consent mechanisms, or preference centers allowing users to manage non-essential cookies. Users may also control cookies through browser or device settings, though disabling certain cookies may affect Platform functionality.

TalScreener retains personal data for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including provision of services, recruitment workflows, customer instructions, legal compliance, dispute resolution, recordkeeping, fraud prevention, and enforcement of agreements.

Candidate data is retained for the period determined by the employer customer who is the data controller. Employer account data is stored during the subscription scope and for a logical archive timeline post-cancellation. De-identified/aggregate metrics may be preserved indefinitely for model optimization and safety benchmarking.

When retention is no longer necessary, TalScreener will delete, anonymize, or securely dispose of personal data, unless retention is required or permitted by applicable law.

TalScreener implements commercially reasonable technical, organizational, administrative, and physical safeguards designed to protect personal data against accidental, unlawful, or unauthorized destruction, loss, alteration, disclosure, access, misuse, or other unlawful processing.

Our security frameworks include database encryption (in-transit and at-rest), least-privilege permission controls, vulnerability scans, secure dev cycles (SDLC), offline backup patterns, and prompt incident response structures.

TalScreener may process and store personal data in countries other than the country in which the individual resides, including countries where TalScreener, its affiliates, subprocessors, or service providers operate.

Where required by law, TalScreener will implement appropriate safeguards for international data transfers, which may include adequacy decisions, standard contractual clauses, data transfer agreements, binding corporate rules where applicable, supplemental technical and organizational measures, or other lawful transfer mechanisms. Under India’s DPDP framework, cross-border transfers may be subject to restrictions or government notifications, and TalScreener will seek to process cross-border transfers in accordance with applicable requirements.

Depending on the user’s location and the applicable law, individuals may have rights relating to their personal data. These rights may include the right to:

TalScreener may need to verify identity before processing requests. If we act as a processor for an employer, we will direct the request to that employer. Users have the right to lodge complaints with their regional supervisory authority.

Candidates may request access to, correction of, deletion of, or export of certain profile and application data, subject to the applicable role of TalScreener and the lawful instructions of employer customers. Candidates may also update profile information directly through the mobile application or candidate portal where functionality is available.

Where a candidate is subject to AI-assisted screening, assessment, or ranking, the candidate may request additional information regarding the relevant process to the extent required by law and may request human review or reconsideration of certain decisions where such rights are available. A candidate’s exercise of privacy rights will not be used by TalScreener as a basis for unlawful discrimination or retaliation.

Employer customers may access, manage, export, correct, and delete candidate and account data in accordance with their subscription tier, configured settings, contractual rights, and applicable law. Employers are responsible for ensuring that their collection and use of candidate data through TalScreener is lawful, fair, transparent, and supported by an appropriate legal basis, notice, and any necessary consents.

Employers must not use TalScreener to make unlawful employment decisions, engage in discrimination, process prohibited categories of data without authorization, or deploy automated decision-making contrary to applicable law. Employers remain responsible for human oversight, adverse action workflows, equal opportunity compliance, responding to data subject requests where they are the controller, and entering into any required data processing agreements, international transfer mechanisms, or vendor due diligence reviews.

TalScreener seeks to operate in compliance with applicable privacy and data protection laws in the jurisdictions where it does business. Depending on context, this may include the EU General Data Protection Regulation, the UK GDPR and Data Protection Act 2018, the California Consumer Privacy Act as amended by the California Privacy Rights Act, the Digital Personal Data Protection Act, 2023 (India), and other national, state, provincial, or sector-specific privacy laws.

For GDPR/UK GDPR, we assert valid legal processing bases and secure processor terms. For California residents, we respect opt-out boundaries. For DPDP (India) requirements, we provide clean transparency notices, process cross-border flows lawfully, and deploy an appointed Grievance/Data Protection Officer.

For privacy-related questions, requests, or complaints, contact:

TalScreener may amend, revise, or update this Privacy Policy from time to time to reflect changes in law, regulation, platform features, AI functionality, business operations, security practices, or data processing activities. When changes are material, TalScreener may provide additional notice by posting an updated policy, changing the effective date above, displaying in-product notices, requesting renewed consent where required, or using other legally appropriate means.

Continued use of the Platform after an updated Privacy Policy becomes effective constitutes acknowledgment of the revised policy to the extent permitted by law. Where applicable law requires affirmative consent to material changes, TalScreener will seek such consent before the changes take effect.